Explore the HR Systems Administrator job at VKB Grain Field Chickens in Reitz, including duties, requirements, salary insights, and HR systems career guide 2026. 

Human resources administration roles are becoming increasingly important in South Africa’s agricultural and manufacturing sectors as companies rely more on digital systems to manage workforce data, payroll processing, and employee records. One such opportunity is the HR Systems Administrator position at VKB Group, specifically within Grain Field Chickens Abattoir in Reitz, Free State. 

This role focuses on ensuring accurate HR data management, payroll support, time and attendance tracking, and system administration using various HR platforms. It is suited for candidates who are detail oriented, organised, and comfortable working with digital systems in a structured production environment. 

This article explains the role in detail, including responsibilities, requirements, salary expectations, and application guidance for 2026. 

Job Overview 

The HR Systems Administrator position forms part of the HR department at Grain Field Chickens, a subsidiary of VKB Group. The role supports HR operations in a high volume production environment, specifically within an abattoir and manufacturing setting. 

The main purpose of the job is to ensure that all HR administrative and system related functions are performed accurately and on time. This includes managing employee data, payroll support processes, attendance systems, and HR documentation. 

The environment is fast paced and operationally intensive, requiring strong attention to detail and the ability to manage large volumes of employee information across shifts and departments. 

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Requirements 

Candidates applying for this position must meet the following requirements: 

Educational requirements: 

1. Grade 12 or NQF Level 4 qualification  

2. HR related qualification is required  

3. Microsoft Office training certificate is an advantage  

Experience requirements: 

1. Minimum 2 years HR administration or payroll experience  

2. Experience with biometric time systems and attendance tracking  

3. Exposure to manufacturing or FMCG environments is preferred  

Technical skills: 

1. Knowledge of HR systems such as Sage People, ESS, SharePoint, PRP systems  

2. Understanding of payroll and HR documentation processes  

3. Basic data analysis and reporting ability  

Legal knowledge: 

1. Familiarity with BCEA, LRA, and SDA legislation  

Additional requirements: 

1. Ability to work overtime and weekends when required  

2. Strong communication and organisational skills  

3. Ability to handle confidential information responsibly  

Duties and Responsibilities 

The HR Systems Administrator plays a central role in ensuring smooth HR operations across departments and shifts. 

Time and attendance management 

Responsible for monitoring employee attendance, comparing manual registers with system data, and ensuring accuracy in shift records. 

Payroll support 

Assist with payroll processes including capturing unpaid leave, overtime authorisation, pay queries, and salary related adjustments. 

HR system administration 

Manage employee records using systems such as Sage 300 People, ESS, and PRP biometric systems. This includes updates for new employees and changes in job details. 

Data capture and reporting 

Handle high volumes of HR data entry, compile reports, and support decision making through accurate HR information. 

Employee support 

Assist employees with queries related to payslips, leave, loans, and documentation such as exit forms. 

Compliance and documentation 

Ensure all HR records comply with company standards and legal requirements. 

Payroll coordination 

Support payroll scanning, document management, and submission of HR documents to SharePoint and internal systems. 

Industrial relations support 

Assist with basic IR support functions and escalate issues where necessary. 

HR projects support 

Participate in HR projects such as skills development, learnerships, and workforce planning activities. 

Administrative support 

Provide general HR administrative assistance and support other HR team members when required. 

How to Apply 

Applicants must submit a complete and professional application through the official VKB recruitment system. 

Required documents: 

1. Updated CV (no handwritten edits)  

2. HR qualification certificate  

3. Grade 12 certificate  

4. Identity document  

5. Any Microsoft or system related certificates  

Application tips: 

1. Highlight HR system experience clearly  

2. Emphasise payroll or attendance system knowledge  

3. Show experience in handling large datasets  

4. Keep CV clean and structured  

5. Ensure all contact details are accurate  

Shortlisted candidates may undergo interviews and competency based assessments focusing on HR systems and administrative accuracy. 

Salary Expectations 

The HR Systems Administrator role typically falls within the junior to mid level HR administration range in South Africa. 

Estimated monthly salary range: 

1. Entry level: 10 000 to 15 000 rand  

2. Experienced HR administrators: 15 000 to 25 000 rand  

3. Senior HR systems roles: up to 30 000 rand depending on experience and company structure  

Additional benefits may include company specific allowances and growth opportunities within the agribusiness sector. 

Conclusion 

The HR Systems Administrator position at VKB Group offers a strong opportunity for individuals interested in HR administration, payroll systems, and workforce data management. The role provides valuable experience in HR systems within a structured agricultural production environment. 

For job seekers in South Africa in 2026, this position offers a solid career path in human resources administration, with opportunities to grow into senior HR or payroll systems roles over time.